1.1 Terms and conditions: These Terms and Conditions, which are fully applicable to any
agreement between The Editor and the Client of which these Terms and Conditions are an
1.2 The Editor: the partnership Daamen & van Sluis Accountants Tax Advisors, registered in
Rotterdam and offices at Fascinatio Boulevard 722, 2909 VA Capelle aan den IJssel and all
at Daamen & van Sluis Accountant Tax Advisors affiliated entities, also the Contractor,
hereafter called D&vS.
1.3 Information: The personal data is as described in Annex 1.
1.4 Client: the actual person or legal entity that has instructed the Contractor to perform work
and is also accountable for the work performed.
1.5 Contractor: the partnership Daamen & van Sluis Accountant Tax registered office in
Rotterdam and offices at Fascinatio Boulevard 722, 2909 VA Capelle aan den IJssel.
1.6 Agreement: any agreement between Client and Contractor to perform Work by Contractor
for the Client, should be as specified in the order confirmation.
1.7 Responsibility: the Client who is an actual person or legal entity to the Contractor, also The
Firm, has commissioned the Contractor or The Firm to perform work.
1.8 Work: all work for which an order has been given or carried out by the Contractor or
Subcontractor. This applies in the broadest sense of the word and in any event comprises
the work as specified in the order confirmation.
with the Client collected by D&vS for the Client, as well as all activities resulting in the
gathering of data also in the context of the implementation of the agreement.
2.2 The responsible has the responsibility for processing the data as described in Annex 1.
2.3 In the implementation of the agreement is D&vS responsible for processing certain
2.4 These privacy requirements are in accordance with Article 14 of the Data Protection Act, in
which the rights and obligations with regard to the processing of personal data is regulated
in writing and where security is a priority.
any future agreements between all parties.
3.1 By giving the Contractor an order to perform work the Client is instructing D&vS to process
data on behalf of the client in the manner specified in Annex 1 in accordance with the terms
D&vS confirm not to process the data for other purposes.
3.3 D&vS has no responsibility, regarding control over data.
3.4 The persons responsible may give additional written instructions to D&vS because of
adjustments or changes to the applicable regulations in the field of personal data
3.5 D&vS only processes data in the European Economic Area.
4. Obligations responsible party
4.1 The responsible party is obligated to take the necessary measures to ensure that personal
data always have regard to the purposes for which they were collected or further
processed and are accurate when provided to D&vS.
5.1 D&vS and the persons employed by D&vS that perform or that carry out work for D&vS, to
the extent that these persons have access to personal data, process the data only on
behalf of D&vS, subject to different legal obligations.
5.2 D&vS and persons employed by D&vS that perform or carry out work D&vS, where these
persons have access to personal data are required to maintain the confidentiality of the
personal data of which they acquire knowledge, except where any statutory regulation
body requires them to communicate.
6. Sharing of information
6.1 D&vS will not share information with or supply information to third parties, unless D&vS has
received prior written consent or instructions required on the basis of statutory regulations.
If D&vS on the basis of statutory regulations is obliged to share the data with or provide to
third parties, then D&vS will inform the client in writing, unless this is not permitted under
the said regulations.
7. Security measures
7.1 D&vS will - taking into consideration the applicable regulations in the field of the protection
of data, level of technology and the cost of operation - insure that all technical and
organizational security measures are taken to protect your data against loss or against any
form of unlawful processing. At the moment the security measures that are in place, can
be obtained through D&vS.
7.2 D&vS takes measures aiming at preventing unnecessary collection and further processing
of personal data.
8. Monitoring compliance
8.1 Once per calendar year D&vS allows the client after giving notice of a reasonable period, to
verify compliance with D&vS privacy conditions and in particular the security measures that
have been taken as referred to in Article 7.
8.2 D&vS is required (mentioned in the context of control in paragraph 1) to provide an
overview of the data being processed.
8.3 Once a year D&vS issues a report at the request of the client to the client in which D&vS
informs about the state of security as defined in Article 7.
8.4 The responsible persons and D&vS together may decide to take extra security measures
after studying the report mentioned in Article 8.3
9. Data leak
9.1 As soon as D&vS becomes aware of an incident or data breach that relates to or may relate
to the clients data, D&vS will inform the client through the D&vS known contact information
and will provide the known information on the nature of the incident or data breach, the
affected data, the established and expected impact of the incident or data breach to the
data and the measures D&vS has taken and will take.
9.2 D&vS will support the client when reporting to stakeholders and / or authorities.
10. Third parties
10.1 If D&vS under the agreement may delegate duties to a third party then the third party
agreement regarding the responsibilities and obligations of the sub-editor if necessary.
11.1 D&vS is only liable, in accordance with the provisions of Article 49 Data Protection Act,
which stipulates, for damage or injury to the extent caused by their activity. D&vS is liable
only for damages that are attributable to them in connection with their activities in
12. Duration and Termination
12.1 These privacy conditions are valid as long as D&vS has the permission of the client to
process data under the agreement between the client and D&vS. And only as long as
D&vS carry out the work for the persons responsible these privacy conditions shall apply.
12.2 If D&vS is under a legal obligation to retain certain data and / or documents, computer
disks or other media on which or in which the data must be retained for a statutory period,
D&vS will arrange for the destruction of such information or documents, computer disks or
other media within 4 weeks after completion of any legal holds.
12.3 Upon termination of the agreement between the client and D&vS, the client can make a
request for all documents, computer disks and other data carriers, to be returned to the
client. All costs incurred are for the client. When returning data D&vS will provide the data
in the form as kept by D&vS.
12.4 Without prejudice to the provisions for the rest of article 12, after termination of the
agreement D&vS does not use or keep files.
parties will negotiate the contents of a new provision, which provides that the content of
the original provision will be rewritten as closely as possible to the original.
14. Toepasselijk recht en forumkeuze
14.1 Dutch law governs this privacy statement.
submitted to the court at the District Court of Rotterdam.
Capelle aan den IJssel, October 1, 2016
DATA AND PURPOSES
DATA AND PURPOSES
The client allows D&vS to process the data noted below by D&vS under contract, including but not limited to personnel administration, payroll, financial reporting:
(1) Name (initials, surname)
(4) Date of birth
(6) Data ID-proof (in connection with the Wwft)
(7) Financial data, both business and private
(8) Contact details and BSN staff in charge
The activities for which the above data may be processed is only if necessary or only when:
(1) The work should be regarded as the primary service, under whose authority has issued a
contract to D&vS;
(2) Maintenance, including updates and releases, is by D&vS or a third party to a system made
available by the client;
(3) The data and technical management, also by a third party;
(4) hosting, also by a third party.